AI competence requirement under the EU AI Act: What companies need to know

Die AI competency requirement, as provided for in the EU AI Act, will become a binding requirement for many companies from 2025. This regulation is intended to ensure that organizations that develop or use AI systems have the necessary expertise to minimize risks and comply with ethical standards.

But what does this mean for companies in practice, and how can they prepare for this commitment? In this article, we take a look at the most important aspects of the AI competence requirement and give practical tips on how companies can optimally position themselves.

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What is the AI competency requirement?

The AI competence requirement is a central requirement of EU AI Act, the comprehensive regulation for artificial intelligence in Europe. The aim of the regulation is to ensure that:

• Companies that use AI systems, these responsibly and risk-aware use.
• Employees the necessary Skills and knowledge know how to use AI technologies.
• Risks such as discrimination, incorrect decisions or data misuse are minimized.

From 2025, companies must prove that they have the necessary AI expertise to meet legal requirements.

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AI expertise: Who is affected?

The AI competence requirement applies to all companies that:

• high-risk AI systems develop, deploy, or operate.
• Use AI applications that influence sensitive decisions such as lending, recruiting, or healthcare.
• Use AI in safety-critical areas such as traffic or infrastructure.

Why is AI expertise so important?

The use of AI has numerous benefits, but also risks. Companies must be able to identify and control these risks. The AI competency requirement aims to promote the following aspects:

• Trust in AI technology: Through in-depth knowledge, companies can use AI ethically and securely.
• Minimizing liability risks: Faulty AI applications can have serious consequences, such as discrimination or data leaks.
• Regulatory compliance: The EU AI Act requires proof that AI systems are transparent, fair and secure.

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What do companies need to do now?

In order to meet the requirements of the AI competence requirement, companies should act early on. Here are the key steps:

1. Analysis of the current situation

• Check whether and how AI is being used in your company.
• Identify potential risks associated with your AI systems

2nd Training and continuing education

• Provide training for your employees to build basic and specific AI skills.
• Foster a company-wide understanding of the ethical, legal, and technical aspects of AI

3rd Implementing AI policies

• Develop internal guidelines that govern the safe and responsible use of AI.
• Establish processes for regular reviews of your AI systems.

4th Working with experts

• Consult external consultants or service providers to ensure that your AI systems meet the requirements of the EU AI Act.
• Use specialized tools and platforms to monitor and document your AI systems.

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How companies identify the right content for training

• Check risk classification: Analyze whether your AI system is considered high-risk, as this requires more extensive training content.
• Get expert advice: Work with training providers or consultants who specialize in AI training.
• Consider employee roles: Tailor training to specific areas of activity (e.g. developers, executives, compliance managers).

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What are the benefits of meeting the AI competency requirement?

Companies that take the AI competence requirement seriously and implement it benefit in many ways:

• Competitive advantage: Companies with a high level of AI expertise can position themselves better and build trust with customers and partners.
• Minimize risks: Profound knowledge enables potential problems to be identified and avoided at an early stage.
• Regulatory compliance: Anyone who meets the legal requirements avoids fines and legal consequences.

How is the AI competence requirement controlled?

The exact mechanisms for verifying AI competence will presumably be defined in supplementary regulations to the EU AI Act. However, companies should prepare early by:

• Document training.
• Implement processes for safe use of AI.
• Take advantage of advice or audits from external experts.

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FAQ on the AI competency requirement

What happens if companies do not meet the AI competency requirement?

Companies that do not comply with the requirements risk fines and can be prosecuted legally, particularly if damage is caused by faulty AI applications.

Is there funding for implementing the AI competency requirement?

Yes, some EU Member States offer funding programs for companies that provide training and continuing education in the area of AI competence.

How long does it take to implement the AI competency requirement?

The duration depends on the size and existing level of knowledge in the company. Early analysis and planning can speed up the process.

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Conclusion: Using the AI competency requirement as an opportunity

The AI competence requirement of the EU AI Act is more than just a legal requirement — it is an opportunity for companies to promote the safe and responsible use of AI technologies. Anyone who invests in continuing education and structural adjustments at an early stage can not only prepare for the new requirements, but also secure competitive advantages in the long term.

The KI Company supports companies in implementing the AI competence requirement. Contact us without obligation to learn more about training, tools and consulting options. Together, we will optimally prepare your company for the requirements of the EU AI Act.